This page is for Parents of our Current Members with all infomation you need to be aware of:

• OSM (Online Scout Manager)
• 2026 Thursday Evening Dates
• Arriving and Collecting
  
• What to wear, bring and any medication 
• Car Parking at the Campsite
• Communication 
• Absence
• Forfeiting of Membership
• Extreme Weather Conditions
  
• Running Cost's
• Safety + Safeguarding
• Helping out on a Thursday Evening

• If new to our Scout Group and when your child has been invested as a Member you will be sent an email link to sign up OSM (Online Scout Manager)

• Once completed you can then update your child’s information at anytime, especially before Nights Away Events and other Events when required.
• Please make sure you have read the Very Important Information regarding medication viewed on the “what to bring, wear and any medication” part on this page

• Autumn Term: 27/8, 3/9, 10/9, 17/9, 24/9, 1/10, 8/10, 15/10, HT, 29/10, 5/11, 12/11, 19,11, 26/11, 3/12, 10/12, 17/12.
• Winter Term: 7/1, 14/1, 21/1, 28/1, 4/2, 11/2, HT, 25/2, 4/3, 11/3, 18/3.
• Spring Summer Term: 8/4, 15/4, 22/4, 29/4, 6/5, 13/5, 20/5, 27/5, HT, 10/6, 17/6, 24/6, 1/7, 8/7.

• Arriving:

1. When you arrive your child and whoever else you have brought need to be escorted to and supervised by a parent to the ironstone Lodge. Please wait outside the Ironstone Lodge. 
2. Firstly there has to be a minimum of 3 adults present who are wearing the minimum of a Group necker. Then after we will then let you know when the Cubs can enter the Ironstone Lodge.

• Collecting:

1. Please collect your child at 8.30pm from outside the Ironstone Lodge 
2. Unless stated differently, once the person collecting has arrived we can safely hand them over to you

• Invested Cubs are to wear their Cub Necker and Jumper / Sweatshirt (Unless Stated)
• Please bring a drink of Water in a sealed bottle
• Any other items to bring or wear will be communicated with you prior to the Evening Session

• VERY IMPORTANT:

1. If your child has any medical conditions these must be disclosed on (OSM) Online Scout Manager Parent Portal
2. If the medical condition requires any emergency medication (Inhalers, EpiPen) they must be brought on every Cub Session, Events.
3. All medication must also be in date.
   

How We Communicate with you

• Cub Pack "What's App" Page
• Closed Cub Pack Facebook Group (Link Below)

https://www.facebook.com/share/g/1HW1R1Uf9W/?mibextid=wwXIfr

• Normal Texting Email [email protected] or [email protected]

• We must be informed before 6.30pm on the Thursday Cub evening and the reason for absence. 
• We do appreciate that there maybe a one - off situation when you are unable to let us know from the time stated above for example a family emergency.

• The following below is confirmation of forfeit of Membership
• Your child has sadly forfeited their membership if we have been informed that they won't be attending the Cub Pack anymore
• If a child has not attended on 4 consecutive Thursday evenings without us being informed of the reason for absence.

This is likely due to Snow or heat and what we would do in the likelihood of these extreme weather conditions happening.

• Snow:

• Extreme Heat:

1. We have warm weather normally around June / July with the potential for very warm weather. 
2. To plan for this we have 2 large shaded areas on the large top field for activities (Pictured Below) and the Ironstone Lodge Canopy area is sheltered and the building is cooler inside. This can also help by drawing curtains. All shutters would have to be risen if inside. 
3. Plenty of water is also accessible. We also follow the Scout Association's advice on Extreme Heat https://bit.ly/

• Our scout group running cost’s are overseen by our Trustee Board. 
• Our Scout Group is a registered charity which needs income to support the running of the Scout Group. 
• Below briefly outlines what these are. 
• Scouting itself is amazingly very good value for money. 

• Income:

1. The main source of income for our scout group membership fees
2. Gift Aid https://forms.office.com/e/gnRxUDtSMZ Form and the Scout Christmas Post Fundraiser.
3. Membership Term Fees is currently set at £40

• Outgoings: 

1. The big cost is the Yearly National, Regional, County, District Membership Fee which is Approximately £60+ Per Child. 
2. Our other main cost is the weekly hire of the meeting place, Insurance, plus other costs that include the general running of our Scout Group.

• Young people thrive in safe surroundings. 

• We’re committed to ensuring that Scouting is both enjoyable and safe for everyone who takes part, along with providing parents with peace of mind. Please read the Scout Association’s Safeguarding + Safety Policies on how we safeguard the welfare of all members. 

What do volunteers do?

• Week by week, our volunteers empower thousands of young people to learn new skills, make new friends and stand on their own two feet. They’re our everyday heroes. 
• They shape young people’s lives for the better, and find out a whole lot about themselves in the process, too.

That’s where you come in

• We very much rely on Parental support for Thursday nights when meeting at Holwell Pastures Scout Campsite
• We understand that everyone has different commitments and not all parents can physically help out.
• Ideally to have regular Thursday help is great but helping out every other week or once a month would be a great support.
• Knowing your availability whether 1 week, copy of day before or on the Thursday let us know if you can help out.
• Meeting away from the Campsite our ratios are 1 Adult to 8 Cubs plus 1 extra Adult. So even more support is needed away from the normal meeting location 

• You don't need to be a polar explorer like our Chief Scout, Dwayne Fields, to join us. You don’t need to have been a Scout when you were younger. You don’t even need to know how to put up a tent. 
• Our door is open to people of all ages, genders, races and backgrounds, and we’re only able to change lives because people like you lend a hand. 
• We’re talking about tea makers, tidy-uppers and skill sharers. 
• We’re talking about mini bus drivers and first aiders. 
• We’re talking about students who want to boost their CV, and parents who volunteer so they can spend more time together as a family.
• Whatever your skillset, lend a hand for as little or as much time as you can spare, and we promise you’ll get more out than you put in. 
• Because whether you’re helping a leader to run an activity. 
• Sleeping over on a nights away event
• The difference you make, though, is always great.

• There is online Learning You show up, get stuck in, and make memories for life.
• As long as you're over 18, you can help out as an adult volunteer in Scouting. There is no upper age limit for adult volunteers. If you are aged between 14 and 18, there is the option of becoming a Young 

It's a "Place to Belong"